Finance and ecommerce operations teams reconciling Shopify orders against payment processor and marketplace settlements.
How it works in practice
Match order exports against settlement reports across currencies and payout windows, separating normal settlement timing differences from true fee or payout discrepancies.
KEY OPERATIONAL BENEFITS
Why teams onboard MarginReconcile
01
Separate Cutoff Timing from Real Money Leaks
Orders captured on Friday night settle next week. MarginReconcile automatically buckets cross-period timing rollovers so your finance team only investigates real discrepancies.
02
Audit Processor Fees & FX Markups Against Contract
Verify every gateway fee, international card surcharge and FX conversion rate against your negotiated rate card at the individual transaction level.
03
Clean Month-End Close Packet
Generate a controller-ready summary showing gross orders, refunds, processor fees, reserve holds, in-transit payouts and net cash settled.
Discuss these optional modules within the parent offer’s scope review.
3PL Billing Audit
Compare warehouse invoices with contractual rates and warehouse activity records. Scope this extension around one provider and billing format; flagged discrepancies require review and are not recovered credits.
✕Finance spends 3 days every month VLOOKUP-ing 20,000 Shopify orders against gateway CSVs.
✕Timezone and payout cutoff differences make every period look short or over by thousands of dollars.
✕Silent gateway fee increases or unreturned refund fees go unnoticed buried inside bulk payouts.
With MarginReconcile · Agreed workflow
How your workflow runs after onboarding
✓Orders, refunds, chargebacks and payout lines match deterministically across settlement windows.
✓In-transit rollover orders are cleanly isolated from true missing payouts or fee anomalies.
✓Every transaction exceeding your contracted fee rule is highlighted with exact basis-point variance.
What we configure during onboarding
Matched-period order export, settlement report, fee schedule, store currency/timezone and your current reconciliation checklist.
Fast-track setup: request a guided onboarding call when you apply so we can configure your rules and mappings without requiring production credentials upfront.
Operational guardrails
Timing differences are separated from true fee variances so finance teams only investigate real exceptions. Optional 3PL billing audit is scoped separately.
Common questions
How does concierge onboarding work?
Rather than dropping you into a generic self-serve setup, we configure rules, field mappings and exception thresholds directly against your store’s workflow before you go live.
Will requesting access create a charge?
No. Requesting access starts your onboarding review. Any paid deployment begins only after you approve the exact scope, deliverables and fee.
Do we need to grant full Shopify admin access right away?
No. Initial rule calibration works with standard exports or a live workflow walkthrough. Marketing updates are completely separate and optional.